The process from your first answers to day 30, the real n8n canvases we run, the demo, the sample plan, and why the work is set up this way.
Everything in writing, read when you have time.
Six short questions on the site (or one email): what you do, the process that eats the most time, the tools you already use.
What we'd build, what we need from you, the date it ships, and the price if you keep it. Read it when you have time.
You watch it run before it touches your accounts. We adjust until it fits the way you actually work.
If it earned its place, we agree the flat price, the workflow moves into your n8n and we keep improving it. If not, you keep what it produced and owe nothing.
The inbox triage and reply engine on three sample emails. Real rules: qualified inquiries get a threaded reply, noise gets nothing, price or integration questions go to a person.
The actual n8n canvases we run, with measurements from our own logs.
Pulls decision makers that match a niche, drops duplicates and anyone we have contacted before, keeps only rows with an email, and writes a short opener from each person's own profile into a sheet.
Every new email is read, classified, and either answered with a threaded reply that asks the three discovery questions, or left alone. Spam and newsletters get nothing. Our own inquiries run through it today.
You see a working version on sample data before any money changes hands. The risk sits with us.
One flat number agreed before anything is switched on. No hourly meter, no surprise invoices.
Once you keep it, the n8n workflow, sheets and prompts are yours. Leave any time after that and everything keeps running without us.
No discovery calls unless you want one. Plans, questions and progress arrive as email you can read on your own schedule.
The document you get two business days after your answers. This example is for a hypothetical 12-person staffing firm asking for an applicant inbox assistant.
Around 200 applications a week arrive by email. Two recruiters spend roughly six hours a week opening, reading and forwarding them, and good candidates go cold while they wait.
An n8n workflow, run from our n8n during the free period and moved into yours when you keep it, that reads each new application, tags it (fit, not a fit, question), drafts a reply in your wording, logs every message to a sheet, and files the email under the right label. Nothing is sent without a person's click until you decide otherwise.
A Google sign-in for the shared inbox (or a forwarding address), three of your own past replies so the drafts sound like you, and the list of roles you are currently filling.
Working version on sample data: 7 days from your sign-in. Live on your inbox: the day you approve the sample run. Free period: 30 days from go-live.
Build: $1,500 one-off, including 90 days of adjustments. Build + Run: $1,950, with six months of monitoring, prompt tuning and one change request a month. Both fixed in this plan. The workflow, prompts and runbook are handed over on payment.
Send anything to a candidate automatically until you switch that on. Store applications anywhere outside your own Workspace. Leave anything running in your accounts if you decide not to keep it. Claim results we have not measured.
Hours per week spent on intake before and after (you tell us), share of applications answered within one business day, and drafts you sent without editing. You get the numbers in a sheet, not a slide deck.
We run Rotewise on its own medicine. The intake list, the lead engines, the payment log and the health of this very website are wired into Claude over MCP, the open protocol for connecting AI to software, as a private connector. The AI reads the numbers and runs the checks; a person gates anything that leaves the building. It is how a small operation behaves like a staffed one.
Every system we hand over is built from the same blocks we operate this way: webhooks in, sheets and mail out, one log per run. Nothing exotic, nothing locked in. If you want your system reachable from your own Claude, the same plumbing does it, scoped to your data only.
Six short questions on the home page. Within two business days you get what we would build, when it ships and what it costs if you keep it.